Job Information
Pitney Bowes Executive Assistant, Pitney Bowes Bank in Salt Lake City, Utah
At Pitney Bowes, we do the right thing, the right way. As a member of our team, you can too.
We have amazing people who are the driving force, the inspiration and foundation of our company. Our thriving culture can be broken down into four components: Client. Team. Win. Innovate.
We actively look for prospects who:
• Are passionate about client success.
• Enjoy collaborating with others.
• Strive to exceed expectations.
• Move boldly in the quest for superior and best in market solutions.
Job Description:
The Executive Assistant (EA) to the CEO provides high-level administrative support to the CEO and serves as a liaison to the Board of Directors. This role involves managing the CEO’s schedule, coordinating board meetings, handling confidential information, and ensuring smooth communication between the CEO and the Board.
You Will:
Administrative Support
Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and edit correspondence, communications, presentations, and other documents.
Handle incoming and outgoing communications on behalf of the CEO.
Board of Directors Liaison
Coordinate and schedule Board of Directors meetings.
Prepare and distribute board meeting agendas, minutes, and materials.
Maintain records of board activities and ensure compliance with governance requirements.
Meeting Coordination
Organize and coordinate executive meetings, including logistics, agendas, and follow-up actions.
Attend meetings, take minutes, and ensure timely distribution of minutes and action items.
Confidentiality and Discretion
Handle sensitive information with the highest level of confidentiality and discretion.
Ensure secure storage and management of confidential documents.
Project Management
Assist with special projects and initiatives as directed by the CEO.
Track progress and ensure timely completion of projects.
Communication and Relationship Management
Act as a point of contact between the CEO, board members, and other stakeholders.
Foster positive relationships with internal and external stakeholders.
You Have:
Education: Bachelor’s degree in business administration, communications, or a related field preferred.
Experience: Minimum of 5 years of experience as an executive assistant, preferably in the banking or financial services industry.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite and other relevant software.
High level of professionalism and discretion.
Ability to manage multiple tasks and prioritize effectively.
Excellent organizational and time-management skills
*Our Team: *
The Pitney Bowes Bank Pitney Bowes Financial Services has a long history of simplifying shipping and mailing for our customers. For over 50 years, our captive financing has streamlined equipment purchases, while our payment solutions help customers simplify the cash management of their mailing and shipping logistics.
Location:
This is an onsite position in Salt Lake City, UT.
We will:
• Provide the opportunity to grow and develop your career
• Offer an inclusive environment that encourages diverse perspectives and ideas
• Deliver challenging and unique opportunities to contribute to the success of a transforming organization
• Offer comprehensive benefits globally (PB Live Well (https://careers.pitneybowes.com/global/en/pb-live-well) )
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Women / Minorities / Veterans / LGBTQ+ / Individuals with Disabilities are encouraged to apply.
All interested individuals must apply online. Individuals with disabilities who cannot apply via our online application should refer to the alternate application options via our Individuals with Disabilities link.
Pitney Bowes is an Equal Employment Opportunity/Affirmative Action Employer that values diversity and inclusiveness in the workplace.
Women/Men/Veterans/Individuals with Disabilities/LGBTQ are encouraged to apply.
All interested individuals must apply online. Individuals with disabilities who cannot apply via our online application should refer to the alternate application options via our Individuals with Disabilities link.